Child Protection Policy

“Staying Safe”

It is the responsibility of all members of City of Lincoln Brass Band to be alert to the physical, emotional and behavioural signs of possible abuse and to report those concerns to the designated person immediately so that appropriate action can be taken.

We all need to understand our responsibilities in being alert to the signs of abuse and our responsibility for referring any concerns to the designated person for Child Protection. If a young or vulnerable person discloses any type of abuse to a member of the Band, playing or non-playing, including the Committee, that person cannot promise confidentiality. They must listen to what the person has to say, not question (questions could be interpreted as “leading”) or judge them, they should note down all the details and tell the designated Child Protection Officer (Heather Payne) immediately.

A vulnerable person is one who is, or may be, in need of community services due to age, illness or a mental or physical disability who is, or may be, unable to take care of himself/herself, or unable to protect himself/herself against significant harm or exploitation.

“The failure to sound the alarm is the ultimate betrayal of the children we care for” – NSPCC

This policy makes provision for children and vulnerable people to ensure that:

  • Their welfare is paramount
  • Irrespective of their age, culture, disability, gender, language, racial origin, religious beliefs and sexual identity they have the right to protection from abuse
  • All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately

This policy recognizes that band members are not trained to deal with situations of abuse or to decide if abuse has occurred. However, all band members have a responsibility to report concerns to the Band’s Child Protection Officer

If you suspect or believe a child is suffering, or is likely to suffer, significant harm (including any form of mistreatment or abuse) you should ALWAYS report your concerns.

We will seek to keep children and young people safe by:

  • Valuing them, listening to and respecting them
  • Adopting child protection practices through procedures and a code of conduct for band members and volunteers
  • Developing and implementing an effective e-safety policy and related procedures
  • Providing effective support and training for volunteers with responsibility
  • Recruiting staff and volunteers safely, ensuring all necessary checks are made
  • Sharing information about child protection and good practice with children, parents, volunteers and members
  • Sharing concerns with agencies who need to know, and involving parents and children appropriately

Good practice guidelines

  • All personnel should be encouraged to demonstrate exemplary behaviour in order to promote the welfare of children and vulnerable persons, and reduce the likelihood of allegations being made. The following are common sense examples of how to create a positive culture and climate
  • Always working in an open environment (e.g. avoiding private or unobserved situations and encouraging open communication with no secrets)
  • Only members of City of Lincoln Band who hold a current DBS check will be permitted to tutor young people or vulnerable adults on behalf of the Band
  • Treat everyone equally, and with respect and dignity
  • Always putting the welfare of each young person first, before winning or achieving goals
  • Maintain a safe and appropriate distance with children (e.g. it is not appropriate for members or volunteers to have an intimate relationship with a child to share a room with them)
  • Build balanced relationships based on mutual trust which empowers children to share in the decision-making process
  • Make events fun, enjoyable and promote fair play
  • Give enthusiastic and constructive feedback rather than negative criticism
  • Recognise the developmental needs and capacity of young people; avoiding excessive training or competition and not pushing them against their will
  • Secure parental consent in writing to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment, keeping a written record of any injury that occurs, along with the details of any treatment given
  • Request written parental consent if band members are required to transport young people in their cars

The following should be avoided, except in emergencies:

  • Spending time alone with children away from others

The following should never be undertaken:

  • Rough, physical or sexually provocative games, including horseplay
  • Sharing a room alone with a child
  • Allowing or engaging in any form of inappropriate touching
  • Allowing children to use inappropriate language unchallenged
  • Making sexually suggestive comments to a child, even in fun
  • Reducing a child to tears as a form of control
  • Failing to act upon and record any allegations made by a child
  • Doing things of a personal nature for children that they can do for themselves
  • Inviting or allowing children to stay with you at your home unsupervised

Incidents that must be reported & recorded:

If any of the following occur you should report this immediately, record the incident and inform a member of the committee. The committee member is responsible for contacting the parents:

  • If a child is accidentally hurt whilst in your care
  • If a child seems distressed or upset in any way
  • If a child misunderstands or misinterprets something you have done or said

When a concern is raised:

It is not the responsibility of anyone in the City of Lincoln Band to decide whether or not child abuse has taken place; it is not our role to investigate or make judgments.

We do have a responsibility to act on any concerns raised by reporting them to the Child Protection officer or the appropriate external agency.

The City of Lincoln Band fully supports and will protect any band member who, in good faith, reports a concern about a colleague who may be abusing a child.

In every event, whether it is a child disclosing or an adult reporting their suspicions, it is vital that whoever receives the disclosure should not promise to keep it secret. The discloser needs to be reassured that you have to tell someone so that you can help them.

  • Any suspicion that a child has been abused should be reported to the Child
    Protection Officer for the City of Lincoln Band who will take such steps as considered necessary to ensure the safety of the child in question, and any other child who may be at risk
  • The Band Child Protection Officer will refer the allegation to Children’s Social Care, who may involve the police
  • The parents or carers of the child will be contacted as soon as possible following advice from the social services department
  • The City of Lincoln Band Committee will deal with any media enquiries


Every effort should be made to ensure that confidentiality is maintained for all concerned. Information should be handled and disseminated on a need to know basis only.
Information should be stored in a secure place with limited access to designated people, in line with data protection legislation.

Internal Enquiries and Suspension

  • The City of Lincoln Band may make an immediate decision about whether any individual accused of abuse should be temporarily suspended from the Band pending further police and social services inquiries
  • Irrespective of the findings of the social services or police inquiries, the Band will assess each case on an individual basis to decide whether a member or volunteer can be reinstated, and how this can be sensitively handled. This may be a difficult decision; particularly where there is insufficient evidence to uphold any action by the police. In such cases, the Band Committee must reach a decision based upon the available information which would suggest that, on a balance of probability, it is more likely than not that the allegation is true.

The welfare of the child should remain of paramount importance throughout.

Allegations of previous abuse

Allegations of abuse may be made some time after the event (e.g. by an adult who was abused as a child or by a Band member who is still currently working with children).

Where such an allegation is made, the Child Protection Officer will follow the procedures detailed above, and report the matter to Social Care or the police. This is because other children, either within or outside the sphere of activity, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse or who has an order preventing them from working with children is automatically banned from working with children. This is reinforced by the provisions of the Protection of Children Act 1999.

Reporting your concerns

If there is no immediate danger to the child, or you need some advice or information you should contact the Child Protection Officer for City of Lincoln Band, Heather Payne.

The Child Protection Officer’s contact details are:

If there is no immediate danger to the child, or if you need some advice or information, and the Band’s Child Protection Officer is unavailable, you can contact the Lincolnshire Children Services Customer Service Centre (CSC) on 01522 782111. Outside of normal office hours, you can contact the Emergency Duty Team (EDT) on 01522 782333.

In an emergency, always dial 999

Further information

The procedure for Child Protection in Lincolnshire is set by the Lincolnshire Area Protection Committee (LACPC). More information can be found on the Lincolnshire Safeguarding Children Board’s website:


  1. The Children’s Acts, 1989 & 2004.
  2. The Education Act, 2002.
  3. The Prevent Duty, DFE, 2015.
  4. Keeping Children Safe in Education, Statutory document, 2015.
  5. Working together to Safeguard Children, DfE, 2015.
  6. What to do if you’re worried a Child is being abused, DfE, 2015.
  7. Safeguarding Children and Safer Recruitment in Education, DfE, 2007.
  8. Information Sharing – practitioners’ guide, HM Government, 2006.
  9. Every Child Matters: Change for Children, contained within The Children Act, 2004.
  10. Protecting Children, Ben Whitney, 2004.
  11. Revised Safeguarding Statutory Guidance Framework for the Assessment of Children in Need and their Families, 2000.
  12. Child Protection’ Lincolnshire Area Child Protection Committee, Local Safeguarding Board.
  13. LACPC Child Protection Code of Practice.
  14. LACPC Child Protection Supplementary Procedure.
  15. Indicators of Child Abuse, LACPC leaflet.